The Forms You Need

One of the advantages of being a member of BPOA is having access to a wide array of useful forms, some of which have been created just for our members. For example, The BPOA RENTAL AGREEMENT F09 is specific to Berkeley and includes lead, asbestos and sex offender language. You can view the complete list of available forms here, but only members can download.

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EVENTS

November 01
A Visit from The Rent Stabilization Board

December 11
Annual Winter Dinner and Awards Presentation

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BPOA Monthly Newsletter

Another advantage of being a member of BPOA is that you will receive our monthly print newsletter. From news and political reports to articles and advice, we cover the state and local issues you need to know about as a housing provider in Berkeley.
Get your complimentary copy of a recent issue of the BPOA Monthly Right Here .

Preview of Forms Available to Members


Tenant Screening

These forms are used during tenant screening before the tenancy begins and the rental agreement is signed.


application screening fee disclosure

verbage that MUST be attached to your Berkeley rental applications

Application to Rent

F01 - Application to Rent: Should be given to anyone who is interested in renting a vacant unit. Every potential resident over the age of 18 should complete an application.

Application to Rent with Screening Fee Disclosure

Application to Rent with Screening Fee Disclosure

F03 - Notice of Adverse Action to Rental Application

F03 - Notice of Adverse Action to Rental Application: Once you have screened a prospect and determined that the individual does not qualify, deliver this notice to inform the prospect that their application has been rejected and the number to contact for more information.

F04 - Offer to Rent

F04 - Offer to Rent: Used to place a unit on "hold" until it becomes available.

F67 - Instructions for Pre-Move Out Inspection Forms

F67 - Instructions for Pre-Move Out Inspection Forms

F82 - Daily Pro-ration Table

F82 - Daily Pro-ration Table: Handy form to help calculate daily rent.

Receipt for Screening Fee

F02 - Receipt for Application Screening Fee: Once a completed application is turned in and you accept funds to screen the application of a prospective tenant, this form should be given to applicant

Rental Agreements

These forms are used to document the terms of the tenancy and should be signed by all adult occupants


BPOA Recommended Rental Agreement

Latest and greatest lease. Doc format for easy changes. Non Smoking clause included.

F09 RESIDENTIAL RENTAL AGREEMENT A

Prepared by Berkeley Rent Control savvy lawyer. Contains mold, lead and Megan's Law language

F10 Standard Month-to-Month Residential

Standard Month-to-Month Residential Agreement. Most popular rental agreement used to document a month-to-month tenancy. Rent control specific language included.

F11 Fixed Term Residential

F11 Fixed Term Residential Agreement. Agreement for a fixed period; i.e. 6 months, 9 months, 1 year, etc. During the fixed term, the agreement may not be changed or terminated without 30 days notice.

Rental Attachments (suggested)

These forms are suggested to accompany whichever rental agreement is used.


EPA PROTECT YOUR FAMILY FROM LEAD

Required by the State of California

F20 - House Rules and Regulations

F20 - House Rules and Regulations: Addendum to rental agreement outlining rules of conduct and conditions for living on the premises.

F21 - Inventory Checklist

F21 - Inventory Checklist: Addendum to rental agreement used to describe conditions of the unit at the time of move-in and move-out of the premises.

House Rules2 (can be altered)

House rules in a form that can be changed

Smoke and Carbon Monoxide Detector Addendum

If you are not using the "preferred" rental agreement, be sure you have this document included in your packet.

Rental Attachments(optional)

These forms are optional and may be used if applicable, but are not required.


Bed Bug Addendum

F30 - Guarantor (Co-Signor) Agreement

F30 - Guarantor (Co-Signor) Agreement: Agreement between the Landlord and a Guarantor (co-signor) on behalf of a Resident who otherwise does not qualify to rent on their own credit.

F31 - Pool Rules and Regulations

F31 - Pool Rules and Regulations: Addendum to rental agreement outlining rules of conduct and conditions for use of the pool.

F32 - Pet Addendum

F32 - Pet Addendum: Addendum to rental agreement when the Landlord chooses to permit a pet in the premises. SEE ALSO Form F47 for a Separate Pet Agreement (not part of the rental agreement).

F32-2 - Pet Policy

F32-2 - Pet Policy: Sets forth a consistent, reasonable, and humane pet policy for Landlord's protection.

F32-3 - Pet Policy (Cats Only)

F32-3 - Pet Policy (Cats Only): Sets forth a consistent, reasonable, and humane cats-only pet policy for Landlord's protection.

F33-Satellite Dish and/or Antenna Addendum

F33 - Satellite Dish and/or Antenna Addendum: Addendum to rental agreement outlining the rules and conditions of installation and maintenance of a satellite dish

F34 - Waterbed Addendum

F34 - Waterbed and/or Liquid Filled Furniture Addendum: Addendum to rental agreement outlining the rules and conditions of installation and maintenance of liquid filled furniture

F35 - Generic Separate Agreement

F35 - Generic Separate Agreement: Generic Separate Agreement (Rent Board Reg. 1021) can be modified to provide any service not included in the rental agreement. Use for storage, garden access, parking, pets, laundry--almost anything other than the right to occupy the actual apartment. Separate Agreements can include a fee, can be modified, and do not create a "base service" subject to in rent-controls.

F36 - Laundry Separate Agreement

F36 - Laundry Separate Agreement: Gives Landlord option of creating a Separate Agreement (Rent Board Reg. 1021) for laundry. Separate Agreements can include a fee, can be modified, and do not create a "base service" subject to in rent-controls.

Rental Addenda when BPOA agreement not used

These forms are available if your rental agreement was not provided by BPOA. These are not necessary if you use an BPOA agreement.


F40 - Lead-Based Paint Disclosure Addendum

F40 - Lead-Based Paint Disclosure Addendum: If BPOA agreement not used - Required Addendum to rental agreement disclosing unknown or known lead-based paint hazards on the premises built prior to 1978.

F42 - Late Fee

F42 - Late Fee - Notice of Amendment to Rental Agreement: If BPOA agreement not used or want to modify existing late fee section- Notice modifying existing rental agreement to add late fees in the event Resident fails to tender rent when due.

F43 - Asbestos Disclosure

F43 - Asbestos Disclosure - Notice of Amendment to Rental Agreement: If BPOA agreement not used - Required Amendment to rental agreement adding disclosure of unknown or known asbestos on the premises built prior to 1979 if the Landlord has 10 or more units.

F44 - Megans Law (Sex Offender Info)

F44 - "Megan's Law" Disclosure - Notice of Amendment to Rental Agreement: If BPOA agreement not used - Required Addendum to rental agreement advising Residents of the existence of the Sex Offender Identification Line available.

F45 - Credit Reporting

F45 - Credit Reporting - Notice of Amendment to Rental Agreement: If BPOA agreement not used - Required notice to Residents that a negative credit report may be submitted to a credit reporting agency if the Resident fails to fulfill the terms of their credit obligations.

smoke and carbon monoxide detection device addendum

smoke and carbon monoxide detection device addendum

Notices for use during the tenancy

These forms are for use during the tenancy as necessary.


AGA 30 Day Notice

Notice to give tenants for AGA increase.

F13 - Instructions for Pre-Move Out Inspection

F13 - Instructions for Pre-Move Out Inspection Procedures: Effective January 1, 2003 Landlords are required to conduct a pre-move out inspection.

F50 - Notice of Change in Terms of Tenancy (Rent Increase):

F50 - Notice of Change in Terms of Tenancy (Rent Increase): Used to increase the rent with a month-to-month rental agreement. New law effective January 2001 modifying notice requirements and methods of service. Takes affect thirty or sixty days after service where indicated.

F51 - Notice of Change in Terms of Tenancy(Other than Rent Increase)

F51 - Notice of Change in Terms of Tenancy (Other than Rent): Used to modify a month-to-month rental agreement other than rent. Takes affect thirty (30) days after service unless otherwise indicated by Landlord.

F52 - Notice to Enter Dwelling Unit

F52 - Notice to Enter Dwelling Unit: Used to notify Resident of Landlord's intent to enter their unit. Entrance is limited to reasons stated in notice and must be posted at least 24 hours in advance of entering.

F53 - Estoppel Certificate

F53 - Estoppel Certificate: Used by a new Landlord to verify tenancies in the unit. Completed by the residents to verify amount of rent, names of occupants and to confirm other terms in their rental agreement, if any.

F66 - Resident's 30-Day Notice to Vacate

F66 - Resident's 30-Day Notice to Vacate: Resident's notice to Landlord indicating that they will be terminating the rental agreement and vacating the premises. Effective 30 days after receipt by Landlord.

F67A - Acknowledgment of Resident's Notice to Vacate

F67A - Acknowledgment of Resident's Notice to Vacate: Upon receipt of resident's notice to terminate, either verbal or written, you must notify the resident, in writing, of their right to request a pre-move out inspection and an method to contact you to set up a time and date for the inspection.

F67B - Confirmation/Notice of Pre-Move Out Inspection

F67B - Confirmation/Notice of Pre-Move Out Inspection: At least 48 hours prior to inspection, you must notify the resident, in writing, of the time and date set for the inspection.

Michael St.John Replace Room mate

NonSmoking Lease addendum

a voluntary lease addendum for sitting tenants

Eviction Notices

These forms are pre-eviction notices. An unlawful detainer action may be initiated after any notice expires and the Resident fails to comply. Use extreme caution before pursuing an eviction without professional legal assistance.


F60 - 30-Day Notice to Terminate Tenancy

F60 - 30-Day Notice to Terminate Tenancy: To be used only if month-to-month tenancy and Landlord wishes to terminate the tenancy. Generally no reason or cause is required unless Just Cause Ordinance applies or Sect 8 resident. After notice period and Resident fails to comply, Landlord may initiate an Unlawful Detainer action (Eviction) without serving any other notice.

F61 - Extension to 30-Day Notice to Vacate

F61 - Extension to 30-Day Notice to Vacate: To be used when Landlord has agreed to an extension of an existing 30-Day Notice. Only valid if all Residents sign the extension.

F62A - 3-Day Notice to Pay Rent or Quit

F62A - 3-Day Notice to Pay Rent or Quit: If Resident fails to pay rent when due, the next day, the Landlord may serve notice to request the rent be paid or the Resident may vacate. Notice may only contain past due rent, no other charges may be included. After notice expires and Resident does not comply, Landlord may initiate an Unlawful Detainer action (Eviction) without serving any other notice.

F63 - 3-Day Notice to Perform Conditions and/or Covenants or Quit

F63 - 3-Day Notice to Perform Conditions and/or Covenants or Quit: If Resident fails to perform a condition or defaults under the rental agreement, the Landlord may serve notice to request compliance or payment under the rental agreement or the Resident may vacate. After notice expires and Resident does not comply, Landlord may initiate an Unlawful Detainer action (Eviction) without serving any other notice.

F64 - 3-Day Notice to Quit

F64 - 3-Day Notice to Quit: To be used only in the event of gross negligence or non-curable defaults of the rental agreement. Usually used when there is criminal activity of some sort. Be cautious when using this notice as the Courts carefully scrutinize. May want to seek advise of an attorney before using

F65 - 7-Day Notice to Terminate Tenancy

F65 - 7-Day Notice to Terminate Tenancy: To be used only with 7-Day Rental Agreement when Landlord wishes to terminate the tenancy. Notice should be served at least 7 days before the end of the month to take effect the last day of the month. After notice period and Resident fails to comply, Landlord may initiate an Eviction without serving any other notice.

Three Day Notice Instructions

instructions for 3 day notice to pay or quit

Forms after the Resident vacates

These forms are for use following the Resident vacating the unit and the tenancy is terminated.


F68 - Pre-Move Out Inspection List

At the time of the inspection, landlord must give the resident an itemized statement of repairs that could result in deductions from their security deposit. This list would allow the tenant to make the repairs and avoid to avoid the deductions. Make 2 copies....one for the tenant, one for the landlord.

F70 - Report of Derogatory Consumer Credit Data

F70 - Report of Derogatory Consumer Credit Data: Used to report a resident that has failed to meet their credit obligations. Not necessary if Judgment in an Eviction or Small Claims case has been awarded.

F71 - Security Deposit Accounting Statement

F71 - Security Deposit Accounting Statement: Required for Landlord to provide a written accounting of what they did with a Resident's security deposit. Must be completed and sent within 21 days of a Resident vacating.

F72 - How to Use the Abandonment Notices

F72 - How to Use the Abandonment Notices: Instructions on what to do when a Resident abandons the unit or vacates leaving personal property in the premises

F73Notice of Belief of Abandonment of Real Property

F73 - Notice of Belief of Abandonment of Real Property: Notice used when the rent is unpaid for 14 consecutive days and the Landlord has a good-faith belief that the Resident has abandoned the premises.

Handy Forms

These forms may be a handy tool for use on your rental property.


Bedbug Addendum

also encourages good house keeping habits.

F80 - Maintenance and Repair Request

F80 - Maintenance and Repair Request: Handy form for Resident to complete to notify Landlord of maintenance and repair requests and for Landlord to track progress.

F81 - Incident Report

F81 - Incident Report: Handy form to document incidents in and around the property and record information to be used for serving notices and proof in court.

F83 - Proof Of Service Instructions

F83 - Proof Of Service Instructions: Creating a Proof of Service when you deliver important documents will ensure a legal record of your actions. Here are the Rent Board's own instructions explaining what they demand. Other litigation venues (including Superior Court) may have other requirements.

F83A - Proof Of Service for Berkeley Rent Stabilization Board

F83A - Proof Of Service for Berkeley Rent Stabilization Board

Fair Housing Poster

fair housing poster from HUD

MOLD Notification

If you are NOT using the "preferred" rental agreement, you may want to use this Mold form

Non Smoking Ordinance Brochure

New non-smoking laws in Berkeley (2014)....just attached this brochure to your applications and then no one can say "they didn't know".

Replacement Room mate form

Establish Master Tenant and validate replacement room mates

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